Start Social Now » social media marketing

Social Media and 21st Century Customer Service (case study with 6 key learnings)

admin — Thu, 10 Dec 2009 12:52:12 +0000

A few weeks ago, I downloaded a Monopoly game from a company called GameHouse. My son was itching to play the computer version with us on our family night (mostly because I move too slow).

Downloading was a success, but I had problems finding the activation code for the software, so I went in search of a company contact.
I jumped on GameHouse’s website, and my first instinct was to look for a phone number to call its customer service department. If you read part 1 of my “You Lost Me There” series a few months back, you know that I’m an adamant believer in having your contact info prominently displayed on your website. Another one of my pet peeves is the ubiquitous page with the contact form. Or, more importantly, how long it takes to get a response from said form.

To me it’s simple: Make it easy to speak with me or my business goes elsewhere. I couldn’t find a satisfactory way to contact GameHouse, and I grew frustrated. But there was a big (really big) “Follow us on Twitter” button, so I clicked it. I sent a tweet to GameHouse — and the rest of its followers — on how I was having problems and was aggravated that its website had no contact info. For good measure, I joined its Facebook fan page and sent the same message.

It didn’t take GameHouse long to respond. Thanks to Kristy, who manages GameHouse’s Twitter presence, I had an easy way to establish communication with the company and resolve my issues. Turns out that I also ordered half a dozen copies of Monopoly as I tried to get the activation code. Kristy helped me get squared away with GameHouse’s billing department, too. It took about a week of back and forth to get all the additional orders credited to my account. Kristy had one of GameHouse’s customer service reps work closely with me throughout the process.

Then — and this one blows me away — about a week later I got a package from GameHouse with a different version of Monopoly inside. Also inside was a handwritten card thanking me “for my patience” signed by Kristy with the note: “A little gift for all your troubles.” My son loves it, and everywhere I go (including a lecture I did last week) I tell of my exceptional customer service experience with GameHouse. With this in mind, I offer up some useful pointers.

6 Customer Service Learnings:

1. I sent my “You Lost Me There” article to Kristy, who said she’d pass it up the food chain. I hope GameHouse heeds my advice and makes it easier for customers to be served by adding a prominent phone number to its website. I’m not sure everybody will use Twitter like I did, however, meaning the potential for a negative customer service experience is present.

2. I was also quite surprised by how seamless the customer service experience can be without “traditional” contact methods being in play. As a “stone age” customer, once I adapted I was happy again.

3. Serve your customers in all channels. Social media is having a dramatic impact as a customer service tool; customers will self-select the channel of their choice.

4 .Exceptional customer service can (and should) be the rule in all channels — online and offline.

5. If your customer service isn’t exceptional, expect to see negative reviews expressed publicly. Also expect to see bad customer service stories spread virally.

6. Had I not been totally satisfied by the work of Kristy and her team, this column would have read very differently.
Upset customers can easily be turned into advocates with proper service. Today’s angry customer is tomorrow’s best customer.

Customer service now! (the convergence of social media and customer service 3 short case studies good and bad)

admin — Wed, 25 Nov 2009 21:12:54 +0000

In my last column, I cautioned readers about social media and the negative effect it can have on online reputation management. Here’s a quick recap: The key to a positive reputation is to look at every possible customer and prospect touchpoint and make sure it’s buttoned up tight. Every interaction, every touchpoint needs to be quality-driven, otherwise your brand is going to take a social media beating.

There’s just too much prime opportunity online — e.g., Facebook, Twitter, YouTube, blogs, etc. — for brands to get dinged when they screw up. In the few weeks I’ve been back from vacation, I’ve been thinking about this as I go about my day-to-day dealings with companies.

Twice in the last few weeks I’ve gotten dinged: once by a salesman and once by a so-called customer service rep (CSR). But helping to restore my faith in our industry, I also recently had a fantastic customer service experience as well.

But first the negative:

I have a TV that for the last year has had sound problems. The sound intermittently stops working. With the TV under warranty, I called CompUSA’s warranty company to remedy the problem. It sent someone out who couldn’t find the problem. After another unsuccessful attempt to fix the problem, I again called the warranty company to get a new TV. The CSR told me there was nothing she could do except send out a third company to look at my TV. I calmly explained to her the facts of the case. She calmly explained that there’s nothing she can do. So I asked for her supervisor. The supervisor gave me the same speech — same language, same dull, disinterested, flat demeanor. Like robots, only less interesting. By then I realized that the company is just going to run out the clock on the warranty instead of giving me a new TV. The moral of this story: Some companies teach their frontline people to hold the line, not help customers.
I recently paid a visit to my local Honda dealership to trade in my son’s car. This will be my third lease with this dealership. The salesman I normally use is busy, so he puts me in the capable hands of “Bill.” I tell Bill that I want the special that was advertised on the dealership’s website because it’s the lowest-priced car it sells. Let the games begin. I know how it works, but I never let car salespeople play. Bill makes three attempts to get me into a more expensive car by asking if I want this or want that on the car. I remind him for the third time that I only want the least expensive car the dealership sells of that model. You know, the one listed on its website. Bill responds to me with the following: “You want the lowest price in that model, OK, but don’t you want a car with air conditioning?” (F.Y.I., I live in Florida.) He says this with actual contempt. One minute later, he’s back waiting for another customer to annoy. The moral of this story: I’d have fired this salesman on the spot if it was my dealership. You cannot risk offending any customers, much less repeat customers.

And the positive:

One word: Apple! I had to call its customer service department multiple times in the last few weeks with questions before installing its latest operating system. Each time I was greeted by a helpful human who worked with me patiently in a relaxed manner to get my issue resolved. Apple even offered to send me (for free, no less) operating system disks. (Mine were lost, hence the call.) I swear, it was like talking to the Apple guy from the TV commercials. Great job, Apple! You “get” customer service.

I don’t know about you, but every time I have to call a company’s customer service department I get a bit nervous in advance. Most of the time I know I’m going to be treated poorly by poorly trained, poorly managed people who are totally indifferent to me and my plight.

This message is for all of the C-suite people who read my column: Go to your call center now! Listen to your CSRs’ interactions; then do something about them. People are talking about you whether you like it or not. Positive or negative — it’s your choice.

Happy Thanksgiving from Start Social Now

Jim Gilbert — Wed, 25 Nov 2009 21:02:58 +0000

All of us at Start Social Now wish you a happy and healthy Thanksgiving. And may all your black friday and cyber monday plans exceed your expectations!

2009 word of the year, “unfriend”

admin — Sat, 21 Nov 2009 05:10:04 +0000

For those of you naysayers who believe that social media is a fad, a toy, or something that cannot drive business robustness, engagement and ROI, I have one word for you…

“Unfriend”

As of this week, unfriend is the word of the year for 2009. What’s my take? Social media is changing our lives, the way we communicate (social media took over the top spot from email communications by the way), and the way we shop (customers now find us via social channels).

So what are your thoughts? Discuss…

Opinion: How the United breaks Guitars video defines a new paradigm for 21st century customer service.

admin — Fri, 20 Nov 2009 18:53:46 +0000

With more than 6.2 million people having already watched it, Dave Carroll’s “United Breaks Guitars” video has become an internet social media phenomenon. I first saw the video posted on Facebook by a friend. Just as important is the fact that there were almost 37,000 comments to the video on Youtube (more about that later in this post)

For the last year I’ve been saying — screaming actually — that companies better have their acts together, otherwise they’re sitting ducks in this new age of customer centricity. If your customer service, products and brand image aren’t all buttoned up, you risk getting skewered on the internet, i.e., the people’s media.

The video I’m referring to is really amazing to see. Here’s the story behind it:

United Airline’s baggage handlers break a passenger’s guitar, and the next thing you know 5.3 million people hear about it in a catchy, four-minute ditty on YouTube. Viralocity at its finest (and scariest).

The song has gone so mainstream that you can now buy it on iTunes. For just 99 cents, you too can help spread negative publicity about an airline. I hate to admit it, but I actually feel sorry for United. Well, to a point anyway.

As a marketer and consultant, I’ve seen every variation of apathetic customer service and crappy products sold by spin and hype alone. As a 30-year student of marketing and advertising — and, of course, firsthand experience — I’ve witnessed brands whose positionings were so far divergent from their actual customer experiences that you have to wonder what the C-level execs were thinking when they were sold hook, line and sinker on some overzealous, over-researched agencies’ campaigns. I can just hear it now: “Well, our market research says that if you … ”

But none of that scares me more than the internet and social media, and their power to kill your brand dead with a song, tweet, Facebook status update, blog post, thumbs down, etc.

You should be terrified, too. If you’re reading this column, let it be a call to action for you. Let my words galvanize you into looking into how your customers and prospects experience — I’ll say it again — your customer service, products and brand image. I know I sound preachy, but how would you like a song written and gone viral about your company?

I strongly urge you to get together with your key staff members to pick apart every one of your company’s touchpoints to ensure every contact in every touchpoint is handled in a pristine manner.

To close out my sermon for the week, I want to leave you with a personal recollection from my early days in direct marketing. In the ’80s I was selling direct marketing media, and to hone my craft I read a book called “How to Sell Anything to Anybody,” written by a car salesman named Joe Girard. Girard had this rule, the rule of 250, which basically stated that any person you come into contact with knew and could influence 250 other people — positively or negatively. That one rule both terrified and inspired me. Here it is expressed mathematically: 1:250.

Thanks to social media, Joe’s rule has expanded just a little, I’d say. Take the United Airlines case, for instance, and do the math. It’s 1:5,322,806.

Oh, and by the way, check out the sequel to “United Breaks Guitars” here. It takes square aim at United’s policies and people who refused to pay for the guitar to be fixed. It’s already climbing the charts.

Social Media rules of engagement to live by

admin — Fri, 13 Nov 2009 23:54:41 +0000

Over in the linkedin group I manage, (Direct Marketing Questions & Answers), we’ve been having a discussion on the zig vs. zag nature of direct marketing and social media.

In essence, the theory is this: with everybody zigging towards social media these days, does that leave a giant hole (translation: opportunity) for traditional direct marketing to be used to engage customers and prospects? It’s been a spirited discussion so far. And I firmly believe that traditional direct marketing (integrated with the web) presents such an opportunity in a zigzag market.

My personal bottom line is that social media marketing is just one of the tools in my kit bag, and should be used (tested and rolled out) as part of the direct marketing mix. So I use it all.

But no discussion of social media these days should be done without a basic understanding of it’s strategic vs. tactical use.

I see many companies using social media tactically, without thinking through the strategy. The truth is, anyone can post a video, start tweeting or blogging, etc., and many companies have jumped on this bandwagon as a tactic. However, much like direct mail or any other direct marketing discipline, the tactical use of social media can have little or no results at all, thus giving the marketer the erroneous impression that social media doesn’t work.

I can’t tell you how many times I have heard someone say, we tried direct mail (or insert medium here) and it doesn’t work. Some of these people when further queried will admit to not following the rules… the first of which is define the strategy, the list, the offer, etc. And with some of these business owners if they are willing to learn how to do direct mail right, their next attempt will have better, if not profitable results.

There are many places in which to find the rules of direct mail, or traditional direct marketing. But when it comes to social media, the rules of engagement are a bit vague.

Beyond strategy – the common sense rules of engagement:

So I have been studying social media marketing for the last year. Practicing it strategically, and analyzing my results. And I have also been looking for a good quality set of rules to live by. Today thanks to Twitter I found some published by Intel for their employees and their contractors. These are a good place to start.

http://www.intel.com/sites/sitewide/en_US/social-media.htm

Note from Jim: Article originally written by me for eMarketing & Commerce Magazine (eM+C): http://www.emarketingandcommerce.com/story/eview-social-media-rules-engagement-live

Welcome to 2009 – the year of engagement and social media (an early recap)

admin — Fri, 13 Nov 2009 23:43:22 +0000

Editors note: I wrote this last January. It still holds very true now and is “suggested reading” for anyone considering or already in the social media space.

As I mentioned in my most recent column — a recap of the National Center for Database Marketing conference last month — it’s not good enough to merely serve your customers anymore. You must cement them emotionally to your brand, your products and your customer service.

With social media strongly in play (whether you like it or not), you don’t get to choose what’s said about your brand. Control of your brand image has been passed, torch-style, from the marketing department to your customers.

Your customers are becoming more and more voracious in their pursuit of information that’s not simply put forth by brands, but spread by their peers as brand advocates. Actually, it’s more like brand advocates and brand detractors. Your customers, much like plus/minus statistics in a hockey game, keep score — a plus point for a positive customer experience, a minus for a negative one.

Why the social media explosion? It’s simple: When you add the current overload of marketing messaging sent and received in a given day, coupled with a growing distrust of said messaging and a more jaded customer base, the result is an environment primed and ready for customer-induced growth.

The plus/minus as it relates to your marketing efforts. Your present and future direct marketing efforts only get you part of the way there. Customers and prospects alike search for information on your company to help with their buying decisions. The people who interact with your brand and the way they interact are the deciding factors in your success and/or failure. You don’t have to look into a crystal ball to envision a future where companies have less and less impact on buying decisions.

In the concept of the outward-facing, customer-focused business, there are two business models in the multichannel world:

1. Merchants: The first type is brand/product-centric. These are merchants who’ve built their companies from the ground up with an intuitive feel for what their customers want and need. Culturally, these companies are focused on merchandising, product development and brand building. They have a sort of “if you build it they will come” feel internally.

2. Marketers: The other type is the sales and marketing culture. Here, the focus is less on product/branding and more on the process of direct marketing. Marketers are more numbers-focused, and the feel you get when you visit is that it’s about list building and what gets sold to that list.

If I had to guess which of these cultures will better adapt to Web 2.0, I’d have to say the marketing culture. But the truth is, it’s anyone’s guess.

Check back next week for part two, where I’ll look at the role social media occupies for catalog/multichannel marketers, as well as how it can be a good thing to hear the negative things customers have to say about you.

HERE’s PART 2:

Adapt or Die!
Clearly, the way to adapt to changes in the marketplace is to get out in front of the wave. It’s not too late, so don’t fret if you’re not. As a direct marketing consultant, I’m in the same boat. With a background steeped in the more traditional direct marketing principles, I need to be more on the cutting edge, too. In the last year, I’ve become enamored with social media as a marketing tool and its potential to engage.

What Are You Waiting For?
I conducted an informal survey over the past few days on how catalog/multichannel marketers have integrated social media into their overall marketing mixes. Here’s what I found:

Half of the catalog/multichannel companies I surveyed had MySpace pages and/or Facebook groups.
Only one was tweeting away on Twitter.
I didn’t see much blogging or message board adoption.
Usage of Flickr and YouTube didn’t even register a hit.

These results dovetail with a recent poll we ran on CatalogSuccess.com. For the poll results, click here.

Compared to another group I looked at, pure-play Internet retailers (let’s call this the control group), catalogers’ social marketing adoption was minimal.

So why is that? The biggest concern I hear from catalog/multichannel marketers is negative publicity around their brands, which brings us back full circle to our control issues and the whole concept of customer centricity.

Learning Opportunity
Ask yourself the following questions about what kind of role social media plays in your business:

Are you afraid of negative publicity? If you are, why? Do you not want to find out what your customers are talking about? Or what you can do to fix or improve your company? If you bury your head in the sand, the ruthless truth is your customers will bury you. Like the proverbial Chinese alphabet character for “danger” having the same meaning as “opportunity,” now is your chance to become truly customer-centric — to finally understand by listening to the Internet chatter about your company.
If you’re using social marketing within your business, is it just a tactic? Are you using it strategically to understand your customers? I’d guess the big question here is this: Does the data/information the marketing team obtains from its social outlets trickle up to the C-level executives?

Maybe the new paradigm shift should be, “If you listen, they will come!”

Over the course of the next few weeks, I’ll begin to share what I’ve learned about social media. I’ll talk about Twitter, MySpace, LinkedIn (mostly for B-to-B), Facebook (groups vs. pages), YouTube, Flickr, blogs, message boards, on-page ratings and reviews, and more — the strategies and tactics you need to know to build a customer-centric multichannel company.

And I want this to be a dialogue, because I’m not a social marketing expert by any means. It’s very much a trial and error process, and I hope to learn from you, too!

Four quick tips for networking success on Linkedin

Jim Gilbert — Fri, 13 Nov 2009 22:28:00 +0000

These days, I’m always networking. I’m on Facebook, and have just started to play around with Twitter and other less known networking sites like Plaxo and Biznik.

But by far, the best networking tool to use in my opinion is LinkedIn. Most LinkedIn users already know how to link to other people in and out of their networks, but…

There are LinkedIn users and then there are LinkedIn players!

Let’s talk more about how to go from being merely listed on LinkedIn to being a networking “player,” which has helped me get job inquiries, plus writing and consulting gigs.

Follow these steps to help grow your career:

1. Update your profile often. Every time you update your profile, that info gets sent to your connections. Also, update your “status” often, as this gets transmitted as well. You always want to be visible to other people in your network. Updates keep you in front of them.

2. Ask questions. Use the question function of LinkedIn — it’s a great tool to get your name in front of LinkedIn users. Some quick tips: Always try to ask thoughtful and relevant questions. Ask questions that’ll generate a lot of response, and give plenty of background info for why you’re asking the question. When people respond to your question, always send a thank-you e-mail to them. And, if appropriate, you may want to send them a connection request. When your question closes, go back and use the site’s rating system to pick the best answers. When you “best” someone, they earn expertise (which shows up on their profile and adds credibility, too).

3. Answer questions. Same as above. You can earn expert status and your answers help other LinkedIn users solve their problems. And don’t forget to add a URL to your answer to help support your position.

4. Join groups. LinkedIn allows you to join up to 50 groups. Once you join a group, announce to it who you are, what you do and provide a link to your profile, blog or Web site. You can also post and answer discussions within groups. Get involved and watch your network and sphere of influence grow.

Stay tuned for part three next week, where I’ll provide some cool power-user tips. I’ll also reveal how to build a “super-profile.”

Why you always must be networking and Linkedin is key!

Jim Gilbert — Fri, 13 Nov 2009 17:47:06 +0000

My dad was a C.P.A. who worked for the same accounting firm for 35 years. He had a typical career path: He started at a low-level manager position, worked hard and eventually became partner.

These days, that’s anything but typical. The average employee stays at a company about two to three years. Climbing the corporate ladder is now acceptably done by frequently switching jobs.

In essence, there’s no loyalty anymore between employees and their companies — and vice versa — which is a shame. Business continuity, team spirit and other vital relationship ingredients that can provide a positive effect on businesses are all but lost. But businesses are better served by nurturing long-term employees.

Building Your Personal Rolodex

The goal of business today is about adding new and influential contacts daily to your sphere of influence — i.e., building your networking Rolodex. In fact. it is just as important to in todays business environment to ABN (always be networking) as it it to do your job to the best of your ability.

The current economy, with its impersonal, almost random, premature “because we can!” layoffs, and the need for business networking becomes more evident daily.

Which is why business networking Web sites, especially LinkedIn, are becoming the way of the future. LinkedIn is an amazing tool, and if you’re not currently a user, I suggest you join (it’s free). Right now, you can probably find 70 percent of the businesspeople you know using it. Presently Linkedin has over 51 million members for you to connect with.

Where to Start (Even if You’re Already a User)

Consider this: There are people who are on LinkedIn (they’re listed), and then there those who are proactive in taking advantage of its many powerful features. Regardless of which type of user you may or may not be, I suggest you do four things immediately:

1. Contact everyone you’ve worked with in the past (who is already linked to you) — as well as present — and request to be endorsed.

2. Join as many LinkedIn groups as you can. You’re allowed to join up to 50.

3. And if you haven’t done so already, add “link” requests to all your contacts in all of your address books (and ones who you have worked with, ask them to endorse you).

4. Add your linked in URL to all of your outbound emails, both personal and business.

You also can link to me at www.linkedin.com/in/jimwgilbert. And if you aren’t a LinkedIn member already, by all means spend a few minutes to join.

Want to become a Linkedin Power User? Contact us at info@startsocialnow.com for details.

Social Media Lecture at Florida International University

admin — Thu, 12 Nov 2009 05:09:53 +0000

On November 10th Jim Gilbert gave a presentation on Social Media Marketing, entitled, Welcome to the Customer-Centric World at Florida International University.